How do you verify savings?

We document old cost and new cost line-by-line and agree to the definition before work begins. Each saving has a paper trail.

What counts as a saving?

Reduced or eliminated software subscriptions, lower vendor contracts, reclaimed labor hours converted to a dollar value at a rate agreed in advance, and avoided new spend that would otherwise have been committed.

Are you HIPAA compliant?

Yes. We operate under signed Business Associate Agreements (BAAs) with covered entities and business associates, and we design every engagement around the specific privacy, security, and breach-notification requirements that apply to your operation.

What if you don't save us money?

You don't pay us. No retainer, no minimum, no kill fee. If the audit reveals no real savings on the table, we say so and step away.

A short engagement letter that fixes the definition of savings, how they're measured, and the 30% fee. No upfront commitment, no lock-in, and the savings we've already unlocked stay yours either way.

Do you charge anything upfront?

No. Zero retainer, zero deposit, zero discovery fee. Fees are paid only out of verified savings.

← All case studies

SaaS cut · Paparepa Frozen Foods · 4 min read

Cutting a $600/mo QuickBooks Enterprise bill to zero for Paparepa

A South Florida frozen-foods brand was paying $600 a month for QuickBooks Enterprise. We replaced it with in-house software that does the same job — plus AI — for a fraction of the cost.

Outcome

$600/mo subscription removed · in-house software with AI built in

The problem

Paparepa, a fast-growing South Florida empanada and frozen-foods company, ran its inventory, invoicing, and reporting on QuickBooks Enterprise at roughly $600 per month. The team used a narrow slice of the product but paid the full enterprise price, and the parts they needed most — order intake and production tracking — were the parts QuickBooks handled worst.

What we cut

We mapped every workflow the team actually touched and found that most of the QuickBooks footprint was unused. The expensive enterprise tier existed to support features nobody opened. That made it a clean candidate for replacement rather than renegotiation.

What we built

We shipped a lightweight in-house application that covers ordering, invoicing, and reporting, with our AI layer wired in to draft invoices, flag inventory gaps, and answer plain-English questions about the numbers. It runs on infrastructure they already pay for, so the recurring software line went to zero.

The result

The $600/month subscription is gone, the team moves faster because the tool is shaped around how they actually work, and the AI handles the repetitive data entry that used to eat hours every week. The build paid for itself well inside the first year of avoided subscription cost.

Paying too much for software, or for labor a system could handle? Request a savings audit — we're paid only from verified savings. Visit Paparepa Frozen Foods.